Job term: Full-time, 1 year contract (possibility of renewal)
Hours: 35 hours per week
Start date: September 2, 2021
Closing date: June 21 (6pm EST)
Compensation: $45,000 – $50,000 + benefits
Requirements: 2+ years experience in administrative roles
Who we are
Repairing relationships between Indigenous and non-Indigenous peoples is one of the most important issues facing Canada today. Colonization has produced systemic inequality that has and continues to deeply impact Indigenous communities today. This is unacceptable in any country. The Truth and Reconciliation Commission has set out a clear path for Canada to begin to repair the wrongs that have marked Canada’s relationship with Indigenous peoples.
At Canadian Roots Exchange, we believe that young people are the key to ensuring the relationship between Indigenous and non-Indigenous peoples improves through dialogue, understanding, and relationship building. Our charitable organization has been convening meetings of both Indigenous and non-Indigenous youth (ages 13-29) across Canada for over a decade through exchange programs, youth leadership development, educational workshops in schools, national gatherings, and the launch of a National Indigenous Youth Network.
Reporting to the Finance Manager, we are seeking a candidate to provide financial and administrative support to our staff teams located in our Toronto and Ottawa offices and working remotely across Canada.
- Enter expenses and revenue transactions in QuickBooks accounting software, prepare bank deposits, pay vendors, and generate invoices
- Track expenses and revenue transactions in accordance within departmental budgetary guidelines
- Oversee CRE’s financial recordkeeping and produce monthly statements and other reports with the support of the Finance Manager and Finance & Program Coordinator
- Reconcile invoices and prepare requisitions for approval
- Prepare and deliver training and assistance on financial procedures for new staff and volunteers
- Ensure that staff and volunteers are complying with established company policies and procedures
- Improve existing or develop new administrative procedures and processes with the guidance of CRE management
- Enter financial and program evaluation data in Excel, Google Suite (Sheets, Documents, etc.)
- Book travel arrangements and coordinate the processing of expenses and invoices
- Manage the organization’s digital and paper filing systems and develop new archival best practices and knowledge management strategies
- Respond to information requests via phone and email
- Undertake special projects as assigned
Who you are
- You are organized and process-driven. The thought of improving existing procedures excites you, and you find joy in systems that make your coworkers’ lives easier.
- You are detail-oriented. You will have multiple tasks a day that are often unrelated and require your timely and detailed attention, and this does not easily overwhelm you.
- You are analytical and a problem-solver. If you see an issue, you are eager to figure out why there is a problem and then roll up your sleeves and fix it.
- You love handling data and numbers. You see the value in numerical information, and you feel comfortable working with it and making sense of it.
- You are a communicator. You can clearly convey your thoughts and expectations professionally and courteously in writing and verbally, and you can accurately interpret what people tell you. Bilingualism in English and French is an asset, as is knowledge of any languages Indigenous to Turtle Island.
- You are flexible. Issues arise. Plans change. You can quickly adapt as required and make contingency plans. When needed, you are happy to work hours outside the typical 9-5 and to travel for work.
- You are calm and supportive. It’s rare to see you flustered. You excel in the face of ambiguity. People feel at ease coming to you with issues and concerns. You are always happy to help.
- You like to get your hands dirty. More than just multitasking, you enjoy doing a bit of everything, be it budgeting, picking people up from the airport, or office cleaning.
- Salary: $45,000 – $50,000 based on experience and education
- Vacation: 3 weeks and statutory holidays
- Health Benefits: will begin following a 3-month probationary period
- Phone: monthly cell allowance of $50
- Other: RRSP employer contribution that is 5% of salary
As a part of your application, please provide a cover letter that introduces yourself, shares your passion for working with youth (especially youth in Indigenous, racialized, and newcomer communities), and interest in working for CRE. Feel free to use this space to contextualize your education and volunteer/work experience and its relevance to the position. If you have any questions, you can contact firstname.lastname@example.org. No phone calls, please.
You can submit a completed application (cover letter and résumé) to email@example.com as a single PDF with the following file naming convention:
Hiring Process (Approximate Dates)
- Contact for interview (late June)
- Interview (July)
Canadian Roots Exchange is committed to equitable representation and access. Candidates from Indigenous, racialized, 2SLGBTQ+, and other marginalized communities are encouraged to self-identify in the cover letter.
As a condition for hiring, successful candidates are required to submit a vulnerable sector check.